Medical Records Retention, Archiving and Disposal
Patient records have to be kept for set periods, produced when they are asked for, and destroyed properly once the period ends. This course covers the whole span from active file to authorised destruction.
Course outline
What this programme covers, module by module.
- 01Record types in a health facility and the period each must be kept
- 02Active, semi active and archive storage, and the move between them
- 03Indexing and retrieval: finding a file years after the last visit
- 04Digitisation: scanning standards, verification and the legal copy
- 05Storage conditions, pests, water and the losses nobody plans for
- 06Authorising destruction: approval, method, witnesses and certificates
- 07Legal holds and access requests: the disposal that must not happen
What you will gain
- Set retention periods for each type of record
- Move files between active, semi active and archive storage
- Keep records findable years after the last visit
- Convert paper to digital without losing legal standing
- Authorise and witness destruction
- Respond to requests and holds that suspend disposal
Who should attend
- Medical records and health information officers
- Hospital administrators and registry staff
- Compliance and information governance staff
- Archivists working with clinical files
Upcoming sessions
| Date | City | Duration | Fees | Book |
|---|---|---|---|---|
| 2 to 3 Nov 2026 | Durban | 2 Days | R10,000 | |
| 23 to 24 Nov 2026 | Cape Town | 2 Days | R10,000 | |
| 7 to 8 Dec 2026 | Johannesburg | 2 Days | R10,000 | |
| 11 to 12 Jan 2027 | London | 2 Days | US$1,100 | |
| 22 to 23 Feb 2027 | Dubai | 2 Days | US$1,100 | |
| 26 to 27 Apr 2027 | Pretoria | 2 Days | R10,000 | |
| 28 to 29 Jun 2027 | Durban | 2 Days | R10,000 |
Fees are per delegate and exclude VAT. Public intakes are confirmed once minimum numbers are met. We also deliver this course on your own schedule, in-house or live online.
Enquire about this course
Register your team or ask for a tailored in-house quote. We reply within one working day.
WhatsApp usCourse brochure (PDF)- Fees from
- R10,000 per delegate
- Duration
- 2 Days
- Field
- Healthcare & Hospital Management
- Formats
- In-house, public, online
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