Digital Filing and Naming Conventions
Shared folders become unusable because everyone names files differently and nobody deletes anything. This course covers designing conventions a whole team will follow and applying them to an existing mess.
Course outline
What this programme covers, module by module.
- 01Why shared folders become unusable
- 02Folder structures that match how work actually happens
- 03Naming conventions that stay usable at scale
- 04Dates, versions and the final final problem
- 05Cleaning up an existing mess safely
- 06Deciding what to keep, archive and delete
- 07Maintaining structure and onboarding new colleagues
What you will gain
- Design a folder structure that matches how work happens
- Set naming conventions that stay usable at scale
- Apply version conventions people understand
- Clean up an existing shared folder without losing work
- Decide what to keep, archive and delete
- Maintain the structure over time
Who should attend
- Administrative and support staff
- Team leaders responsible for shared files
- Records officers
- Anyone inheriting a chaotic shared drive
Upcoming sessions
| Date | City | Duration | Fees | Book |
|---|---|---|---|---|
| 27 to 28 Oct 2026 | Dubai | 2 Days | US$1,100 | |
| 10 to 11 Nov 2026 | Pretoria | 2 Days | R10,000 | |
| 7 to 8 Dec 2026 | Durban | 2 Days | R10,000 | |
| 11 to 12 Jan 2027 | Cape Town | 2 Days | R10,000 | |
| 1 to 2 Mar 2027 | Johannesburg | 2 Days | R10,000 | |
| 3 to 4 May 2027 | London | 2 Days | US$1,100 | |
| 5 to 6 Jul 2027 | Dubai | 2 Days | US$1,100 |
Fees are per delegate and exclude VAT. Public intakes are confirmed once minimum numbers are met. We also deliver this course on your own schedule, in-house or live online.
Enquire about this course
Register your team or ask for a tailored in-house quote. We reply within one working day.
WhatsApp usCourse brochure (PDF)- Fees from
- R10,000 per delegate
- Duration
- 2 Days
- Field
- Administration & Office Management
- Formats
- In-house, public, online
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