Scanning Bureau and Outsourced Digitisation
Sending records offsite for scanning transfers custody of material you are still accountable for. This course covers specifying the work, controlling the handover and verifying what comes back.
Course outline
What this programme covers, module by module.
- 01What changes when digitisation is outsourced
- 02Specifying the work: scope, standards and deliverables
- 03Custody, transport, tracking and chain of accountability
- 04Image quality, indexing and acceptance criteria
- 05Sampling and verifying what comes back
- 06Confidentiality, vetting and security at the bureau
- 07Originals: return, storage or authorised destruction
What you will gain
- Specify a digitisation contract in enough detail
- Control custody and transport of records offsite
- Set image quality and indexing acceptance criteria
- Verify returned images and metadata by sampling
- Manage confidentiality and security at the bureau
- Decide the fate of the physical originals
Who should attend
- Records and registry managers
- Procurement staff contracting bureaux
- Project managers running digitisation
- Compliance officers overseeing custody
Upcoming sessions
| Date | City | Duration | Fees | Book |
|---|---|---|---|---|
| 26 to 27 Oct 2026 | Cape Town | 2 Days | R10,000 | |
| 16 to 17 Nov 2026 | Johannesburg | 2 Days | R10,000 | |
| 30 Nov to 1 Dec 2026 | London | 2 Days | US$1,100 | |
| 11 to 12 Jan 2027 | Dubai | 2 Days | US$1,100 | |
| 1 to 2 Feb 2027 | Pretoria | 2 Days | R10,000 | |
| 19 to 20 Apr 2027 | Durban | 2 Days | R10,000 | |
| 21 to 22 Jun 2027 | Cape Town | 2 Days | R10,000 |
Fees are per delegate and exclude VAT. Public intakes are confirmed once minimum numbers are met. We also deliver this course on your own schedule, in-house or live online.
Enquire about this course
Register your team or ask for a tailored in-house quote. We reply within one working day.
WhatsApp usCourse brochure (PDF)- Fees from
- R10,000 per delegate
- Duration
- 2 Days
- Field
- Document & Records Management
- Formats
- In-house, public, online
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